Other important deliverables are the Communications Management Plan, which helps facilitate effective communication with stakeholders, and the Resource Allocation Plan which identifies the schedule of project team resources as to their availability during the whole project life cycle. It also includes task dependencies that will allow the project team to use the critical path method if it chooses. It identifies milestones, resources, and the schedule. The Project Plan is a key deliverable and contains a detailed work breakdown structure (WBS) or task list with start and end dates, and estimated effort and duration. The project scope is finalized depending on approved available resources and client priorities.ĭuring the Planning Phase, the project team finalizes the Work Breakdown Structure, Project Plan, Requirements List, Communications Management Plan, and other relevant documents to iron out the workflow and coordination with involved parties. The project manager also establishes the roles and responsibilities of the team and stakeholders. The project team builds the resource plan, the communications plan, and the initial project schedule. The project manager works with the entire team to create the design, enumerate the task list, and estimate the budget. In the Project Planning Phase, the project team members dive into specific requirements, tasks, timelines, and actions. Once the expectations and success criteria are clear, the next project management life cycle phase focuses on planning each task the team needs to perform to cover the scope, achieve the deliverables, and meet the overall goal. Read more: What is a Project Charter? Complete Guide & Examples 2023 It identifies the people, groups, and organizations that have an interest in the task, project, and its results.Īpproval of the Project Charter signals the advance of the project to the next phase, the Project Planning Phase. This document includes information about all the stakeholders of the project. It authorizes the project to exist, establishes the authority of the project manager, and documents high-level requirements, project milestones, and success criteria.Īnother important document in the Initiation Phase is the Stakeholder Register. It is the first formal definition of the project. The Project Charter is a key deliverable of the Project Initiation Phase and contains all this information. The project manager starts the documentation process, which includes the justification, deliverables, risks, estimated cost, and resource requirements. This way, you can effectively align expectations and increase the likelihood of completing all the deliverables throughout the project management life cycle.ĭuring the Initiation Phase, the entire project team defines the project idea, and the project sponsor evaluates it and authorizes the project to proceed. To achieve the project goal, it’s best to involve internal and external stakeholders from the Initiation Phase. The main goal of the Initiation Phase is to ensure that the project meets business needs and that stakeholders and project teams are aligned on the project success criteria throughout the project life cycle. What Are the 5 Phases of Project Management? Project Initiation PhaseĪ team’s performance during the Project Initiation Phase can result in either authorization, delay, or discontinuation of a new project. Read more: 14 Important Questions Project Managers Should Ask the Team Best Project Management Huts & Articles for 2023.Best Human Resources Management Software.Best Agile & Scrum Project Management Software.Best Billing & Invoicing Management Software.Best Project Portfolio Management Software.
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